Displaying title 24, up to date as of 1/13/2023. You are using an unsupported browser. This number is divided by the number of mandatory FSS slots, as determined under 984.105 of this chapter. A separate drafting site HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. Although the SEMAP performance rating will not be determined using the indicators in paragraphs (a) through (g) of this section, PHAs not subject to Federal audit requirements must still complete the SEMAP certification for these indicators and performance under the indicators is subject to HUD confirmatory reviews. (ii) The PHA's SEMAP certification does not support the statements in paragraph (e)(3)(i) of this section. HUD will conduct on-site reviews of PHAs rated troubled to assess the magnitude and seriousness of the problems. (2) Notwithstanding an PHA's SEMAP score, if the latest IA report submitted for the PHA under the Single Audit Act indicates that the auditor is unable to provide an opinion as to whether the PHA's financial statements are presented fairly in all material respects in conformity with generally accepted accounting principals, or an opinion that the schedule of expenditures of Federal awards is presented fairly in all material respects in relation to the financial statements taken as a whole, the PHA will automatically be given an overall performance rating of troubled and the PHA will be subject to the requirements at 985.107. (24 CFR 982.405(b)). In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. (24 CFR 982.54(d)(1) and 982.204(a)). 104% Semap Score. 2. (ii) The data submitted by the PHA for the deconcentration bonus does not show that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. (b) HUD written report. (1) This indicator shows whether the PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units: At the time of initial leasing; if there is any increase in the rent to owner; at the HAP contract anniversary if there is a 10 percent decrease in the published fair market rent (FMR) in effect 60 days before the HAP contract anniversary. The audit objective is to determine whether 1) the public housing agencies' SEMAP processes are supported and appropriately represent program performance, 2) HUD's SEMAP verification procedures effectively assess agency-reported scores, and 3) the current SEMAP indicators are the best measurements of program performance. Slide 2: SEMAP Indicators Overview. (C) The PHA uses the appropriate utility allowances to determine gross rent for the unit leased. Strong judgment, reasoning, time management, and organizational skills. (b) The PHA must send a written report to HUD describing its correction of any identified SEMAP deficiency. PHAs with a FYE of 3/31/22, 6/30/22 or 9/30/22 may request to waive the application of SEMAP in its entirety, but only if the PHA has SEMAP indicators that were-directly or indirectly-affected because of a disruption to PHA operations caused by the PHA's adoption of CARES Act waivers. %%EOF (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. MTCS is the Department's national database on participants and rental units in the Section 8 rental certificate, rental voucher, and moderate rehabilitation programs and in the Public and Indian Housing programs. HUD assigns scores to 14 indicators of performance that are intended to show whether PHAs help eligible families to afford decent rental units at a reasonable subsidy cost, as intended by Federal housing legislation. Attributes of financial and regulatory incentives. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. SEMPA is working on setting dates for a future course. (iv) State and regional PHAs that provide Section 8 rental assistance in more than one metropolitan area within a State or region make these determinations separately for each metropolitan area or portion of a metropolitan area where the PHA has assisted at least 20 Section 8 families with children in the last completed PHA fiscal year. Submission of deconcentration data for this indicator is optional for all other PHAs. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. (iv) 30 percent or more of FSS families have escrow account balances, but fewer than 60 percent of the PHA's mandatory FSS slots are filled. HOUSING QUALITY STANDARD (HQS) ENFORCEMENT The PHA must ensure that when a unit fails a HQS inspection if deficiencies are not corrected within the required time frame that the following occurs: SEMAP Description: Ever wonder where your Section 8 Management Assessment Program (SEMAP) score comes from? HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. 985.3(a) Selection from the Waiting List Quality Control Sample 1: Number of new admissions Quality Control Sample 2: (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. (ii) HUD determines that an on-site review is unnecessary to determine the needs of the PHA and the actions required to address the program deficiencies. The Office of the Federal Register publishes documents on behalf of Federal agencies but does not have any authority over their programs. The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. (24 CFR 982.517). 15 points. Overview of SEMAP. This fourth edition of RISERegulatory Indicators for Sustainable Energycaptures policy and regulatory support that enhances sustainable energy in the form of 30 indicators and 85 subindicators distributed among four pillars: electricity. (ii) The PHA's SEMAP certification does not support the statement in paragraph (f)(3)(i) of this section. 8 points. (1) The certification must be approved by PHA board resolution and signed by the PHA executive director. 10 points. 30 plus 1 for each 200 (or part of 200) over 2000. HUD will conduct an on-site review Modified or Withheld: Not withstanding a PHAs SEMAP score, HUD may modify or withhold a PHAs overall performance rating 5 Indicators Require a Quality Control Sample Tenant File Review Indicators Indicator 1: Selection from the Waiting List Indicator 2: Rent Reasonableness Indicator 3: Adjusted Income 4. (24 CFR 982.517). The PHA shall retain subcontractor certifications for 3 years. (2) HUD verification method: PHA data submitted on the SEMAP certification form concerning payment standards. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. For example, a report generated on February 15, 2015 Comments or questions about document content can not be answered by OFR staff. 985.103 SEMAP score and overall performance rating. (24 CFR 982.305). Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal . (24 CFR 982 subpart K). (b) Standard rating. (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with 888.113(c) of this title, starting with the second full PHA fiscal year following initial use of payment standard amounts based on the FMR set at the 50th percentile rent. Inspect and rate bathrooms, building exterior, water and cooling system, and plumbing Identify and appropriately address lead-based paint hazards and indoor air quality hazards Recognize and apply the Section Eight Management Assessment Program (SEMAP) indicators that apply to the HQS function Day Three Conduct an on-site inspection 0 points. Click the fillable fields and add the required info. (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. (b) Standard rating. Either of these cases requires corrective action. 0 points. (c) If an PHA fails to correct a SEMAP deficiency within 45 calendar days as required, HUD may then require the PHA to prepare and submit a corrective action plan for the deficiency within 30 calendar days from the date of HUD notice. 15 points. 0 points. T: 202-708-1112 5 points. All 15 of the current SEMAP indicators will be covered. Title 24 was last amended 12/21/2022. (v) The PHA has filled 60 to 79 percent of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. HUD must conduct an on-site confirmatory review of an PHA's performance before changing any annual overall performance rating from troubled to standard or high performer. The percent of units leased is determined by taking unit months leased under a HAP contract and unit months occupied by homeowners under the voucher homeownership option, as shown in HUD systems for the calendar year that ends on or before the assessed PHA fiscal year, and dividing that number by the number of unit months available for leasing based on the number of baseline units available at the beginning of the calendar year. An appeal made to a HUD hub or program center or to the HUD Troubled Agency Recovery Center and denied may be further appealed to the Assistant Secretary. (2) HUD verification method: MTCS Report. This section states the performance indicators that are used to assess PHA Section 8 management. 5 points. or existing codification. 5 points. 5 points. This measure combines the voucher lease-up and funds expenditure measures: the SEMAP measure is the higher of an agency's voucher lease-up and funds expenditure rates. (b) Notification to PHA. (2) HUD verification method: PHA data submitted on the SEMAP certification form concerning payment standards. (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. (A) The PHA has a reasonable written method to determine reasonable rent which considers location, size, type, quality and age of the units and the amenities, housing services, and maintenance and utilities provided by the owners; and. (1) This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months. HUD will then prepare a SEMAP profile for each PHA which shows the rating for each indicator, sums the indicator ratings, and divides by the total possible points to arrive at an PHA's overall SEMAP score. SEMAP INDICATOR #1 SEMAP INDICATOR #1 SELECTION FROM WAITING LIST At least 98 percent of families must be selected from the waiting list in accordance with the PHA policy. SEMAP will help HUD target monitoring and assistance to PHA programs that need the most improvement. WQP}'Qu_I8Q_ mp (i) The PHA's SEMAP certification states that an PHA supervisor or other qualified person performed quality control HQS reinspections during the PHA fiscal year for a sample of units under contract which meets the minimum sample size requirements specified in 983.2 under PHA's quality control sample. endstream endobj 375 0 obj <>stream PHAs with SEMAP scores of at least 90 percent shall be rated high performers under SEMAP. (i) The PHA has filled 80 percent or more of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. This content is from the eCFR and may include recent changes applied to the CFR. High impact country, score not evaluated. (i) The proportion of families issued rental vouchers during the last PHA fiscal year that have become participants in the voucher program is more than the higher of: (B) The proportion of families issued rental vouchers that became participants in the program during the six month period utilized to determine eligibility for success rate payment standards under 982.503(e)(1) plus 5 percentage points; and. (24 CFR 982.54(d)(5), 982.301(a) and 982.301(b)(4) and 982.301(b)(12)). Nomenclature changes to part 985 appear at 64 FR 67983, Dec. 3, 1999. 5 points. 1437a, 1437c, 1437f, and 3535(d). or existing codification. (1) This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening HQS deficiencies are corrected within 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. 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The indicator shows whether the PHA has adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; informs rental voucher holders of the full range of areas where they may lease units both inside and outside the PHA's jurisdiction; and supplies a list of landlords or other parties who are willing to lease units or help families find units, including units outside areas of poverty or minority concentration. hbbd```b`` W>dL`h.XDI#0 &yzHO r Qb BL@W Ej@g`` O D'JlX>z^1t k F>]0KAm# a(>R9/\2/7 b;pBxN1u\h:7rT3n @At5>%Z[w^mk&^!OM#IyBw_}1(@aN |v;OZGn[Q7h6!V)}Lw/#'#?xD52. a?"H[yyh [1}w0O u0 (i) The PHA's voucher program payment standard schedule contains payment standards which do not exceed 110 percent of the current applicable published FMR and which are not less than 90 percent of the current applicable published FMR (unless a higher or lower payment standard amount is approved by HUD). (ii) The percent of units leased during the last PHA fiscal year was 95 percent or more, or the percent of allocated budget authority expended during the last PHA fiscal year was 95 percent or more following the methodology of 985.3(n). HUD must provide the PHA a written report of its on-site review containing HUD findings of program management deficiencies, the apparent reasons for the deficiencies, and recommendations for improvement. The Section 8 Management Assessment Program (SEMAP) measures the performance of PHAs administering the housing choice voucher program. A low poverty census tract is defined as a census tract where the poverty rate of the tract is at or below 10 percent, or at or below the overall poverty rate for the principal operating area of the PHA, whichever is greater. A separate drafting site (C) The PHA uses the appropriate utility allowances to determine gross rent for the unit leased. (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. (iii) The percent of Section 8 families with children who moved to low-poverty census tracts in the PHA's principal operating area over the last two completed PHA fiscal years is at least 2 percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last completed PHA fiscal year. (ii) The PHA has filled 60 to 79 percent of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. Units assisted under the voucher homeownership option and units occupied under a project-based HAP contract are included in the measurement of this indicator. This content is from the eCFR and may include recent changes applied to the CFR. Comments or questions about document content can not be answered by OFR staff. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999]. Waiting list 15 Reasonable rent 20 Adjusted income 20 UA schedule 5 HQS QC 5 HQS enforcement 10 Slideshow. 985.104 PHA right of appeal of overall rating. (ii) The PHA's SEMAP certification does not support the statements in paragraph (e)(3)(i) of this section. In recognition of this, HUD has afforded PHAs that meet certain criteria the opportunity to waive their Section 8 Management Assessment Program (SEMAP) scores in recognition of the pandemic environment. 15 points. information or personal data. Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal . MTCS means Multifamily Tenant Characteristics System. (i) The PHA's SEMAP certification states that the PHA's quality control sample of case files with failed HQS inspections shows that, for all cases sampled, any cited life-threatening HQS deficiencies were corrected within 24 hours from the inspection and, for at least 98 percent of cases sampled, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the inspection or any PHA-approved extension, or, if any life-threatening HQS deficiencies were not corrected within 24 hours and all other HQS deficiencies were not corrected within 30 calendar days or any PHA-approved extension, the PHA stopped (abated) housing assistance payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce family obligations. The MTCS data used for verification cover only voucher program and regular certificate program tenancies, and do not include rent calculation discrepancies for manufactured home owner rentals of manufactured home spaces under the certificate program or for proration of assistance under the noncitizen rule. The Section Eight Management Assessment Program (SEMAP) is HUD's method for assigning objective ratings to public housing agencies (PHAs). 5 points. Subscribe to: Changes in Title 24 :: Subtitle B :: Chapter IX :: Part 985. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. (2) HUD verification method: This method is based on the percent of units leased under a tenant-based or project-based HAP contract or occupied by homeowners under the voucher homeownership option during the calendar year that ends on or before the assessed PHA's fiscal year, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA's fiscal year. Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari. (ii) 5 to 10 percent of all PHA reexaminations are more than 2 months overdue. HUD shall assess and score the performance of a PHA with less than 250 assisted units once every other PHA fiscal year, unless the PHA: (i) Elects to have its performance assessed on an annual basis; or. (2) HUD verification method: The independent auditor (IA) annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. Aftercare services 985.107 Required actions for PHA with troubled performance rating. Each module of this training is self-paced and can be started or stopped at any time. (1) This indicator shows whether the PHA has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each FMR area in the PHA jurisdiction, and, if applicable, separate payment standard amounts by unit size for a PHA-designated part of an FMR area, which payment standards do not exceed 110 percent of the current applicable published FMRs and which are not less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). Slide 8: Indicators Requiring QC Sample. Enroll families in the family self-sufficiency (FSS) program as required and help FSS families achieve increases in employment income. (1) This indicator shows whether voucher holders were successful in leasing units with voucher assistance. 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